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Legal Administrative Assistant

Boston, MA

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Life Sciences company in Boston needs an experienced Legal Administrative Assistant for a 3-6 month contract. This position will be remote 2 or 3 days per week and on site other days. Will provide administrative support to executive leaders in the Legal & Compliance Departments. 

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Responsibilities: 

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• Establishes workflow priority based on assessment of tasks and with consideration of interdepartmental needs Responsible for calendar management, coordination of meetings, and preparation of company presentations

• Works with the Head of US Legal in obtaining and renewing various state licenses and registrations

• Manages executed agreements through the company’s document management system for the Head of US Legal

• Will assist the Heads of Legal & Compliance with departmental vendor contract management, PO submission and invoice tracking

• Provides support to the Head of Compliance with employee Compliance Training completion tracking and follow up reminders

• Interacts with all levels of management in the organization, both domestic and international, necessitating tact, diplomacy, discretion and good judgment

• Coordinates both global and domestic travel arrangements and process related expense reports

• Responsible for coordinating internal/ external meetings, videos and conference calls, etc.

• Responsible for maintaining departmental files and proper submission of approval forms as requested

• Expected to handle confidential information and communication with all levels of the organization in a professional & discrete manner

• First point of contact for questions and inquiries related to Compliance and Legal departments

• Will have to function as coverage for other Administrative Associates as necessary

• May be asked to assist with various projects as required

 

Job Qualifications:

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• 4+ years’ experience as an Administrative Assistant Excellent written communication and organization skills Comprehensive literacy in all MS Office applications -Outlook calendar, PowerPoint, Excel and Word Preferred: Bachelor’s Degree is strongly preferred but is not a requirement

• Experience supporting a Legal Department and/or Compliance Department

• Bachelors degree is a plus.

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Salary: $20.00 - $27.00 per hour