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Legal Administrative Assistant

Boston, MA

Life Sciences company in Boston needs an experienced Legal Administrative Assistant for a 3-6 month contract. This position will be remote 2 or 3 days per week and on site other days. Will provide administrative support to executive leaders in the Legal & Compliance Departments. 

Responsibilities: 

  • Establishes workflow priority based on assessment of tasks and with consideration of interdepartmental needs Responsible for calendar management, coordination of meetings, and preparation of company presentations

  • Works with the Head of US Legal in obtaining and renewing various state licenses and registrations

  • Manages executed agreements through the company’s document management system for the Head of US Legal

  • Will assist the Heads of Legal & Compliance with departmental vendor contract management, PO submission and invoice tracking

  • Provides support to the Head of Compliance with employee Compliance Training completion tracking and follow up reminders

  • Interacts with all levels of management in the organization, both domestic and international, necessitating tact, diplomacy, discretion and good judgment

  • Coordinates both global and domestic travel arrangements and process related expense reports

  • Responsible for coordinating internal/ external meetings, videos and conference calls, etc.

  • Responsible for maintaining departmental files and proper submission of approval forms as requested

  • Expected to handle confidential information and communication with all levels of the organization in a professional & discrete manner

  • First point of contact for questions and inquiries related to Compliance and Legal departments

  • Will have to function as coverage for other Administrative Associates as necessary

  • May be asked to assist with various projects as required

 

Job Qualifications:

  • 4+ years’ experience as an Administrative Assistant Excellent written communication and organization skills Comprehensive literacy in all MS Office applications -Outlook calendar, PowerPoint, Excel and Word Preferred: Bachelor’s Degree is strongly preferred but is not a requirement

  • Experience supporting a Legal Department and/or Compliance Department

  • Bachelors degree is a plus.

Salary: $20.00 - $27.00 per hour