Senior Litigation Administrative Assistant

Boston, MA, USA

Job Type

Full-time

About the Role

A nationwide law firm is seeking a full-time experienced litigation legal assistant for it's Boston, MA office.


This  legal assistant will work with multiple attorneys providing a full  range of support, including, but not limited to, preparation/revision of  correspondence, pleadings and documents; calendar maintenance; various  office and client filing and electronic transcription.


The  successful candidate will have strong accurate typing skills, is a very  organized multi-tasking, detail-oriented team player possessing at least  5 years recent legal secretary experience (including electronic  filing).


This is a hybrid position requiring 4 days in the office and 1 day  remote. Training will require 5 days in the office for the first month  as well. Hours are 8:30-5:00 (M-F) (37.5 hours)

Duties and Requirements

  • Engaged in the work of the attorney by demonstrating knowledge and  status of current cases and projects, utilizing available resources in  order to achieve.

  • Provide support to up to four attorneys in employment law matters and backup support as needed.

  • Answer phones and communicate with clients on a daily basis.

  • Act as liaison between internal departments and outside agencies.

  • Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.

  • Handle a wide variety of complex and confidential time-sensitive material.

  • Prepare new client engagements as requested.

  • Maintain calendars, CLE, reports and time records.

  • Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.

  • Maintain back-up docketing for litigation attorneys.

  • Transcribe electronic dictation, and schedule depositions.

  • Various office and client filing; proofreading documents.


Qualifications/Skills Required


  • Minimum 3+ years recent litigation legal secretarial experience within a law firm.

  • Typing 65+ wpm.

  • Law firm billing software a plus. Familiarity with state and federal rules and procedures.

  • Must have a solid understanding of technical legal terminology as well as court filings.

  • Experienced with trial preparation and briefs.

  • Punctual with excellent attendance.

  • Proficient with generating Tables of Authorities.

  • Strong verbal and written communication skills, as well as excellent proofreading skills.

  • Ability to multi-task, and timely respond to deadlines as well as balance workload.

  • Knowledge of Office Suite a must, including Outlook, Word, Excel, and PowerPoint.

  • Strong interpersonal skills and ability to work well in cooperative,  small office environment and communicate with attorneys and support  staff on every level.


Educational Requirements


  • High School diploma or equivalent required.

  • College degree preferred

Salary

$75,000.00 - $85,000.00 per year