• Obtaining, preparing and/or filing various documents, certificates, statements, amendments, and forms.

• Forming limited liability companies and other entities.

• Preparing and tracking closing checklists and transactional documentation from letter of intent through closing, and participating in and attending closings.

• Obtaining Registry of Deeds documentation.

• Reviewing title and survey materials.

• Assisting with recordings, both electronically and in-person.

• Assisting with various lease documents.

• Obtaining documents from various governmental agencies.

• Organizing and managing electronic and paper files and ensuring that all files are maintained in accordance with department protocols and within the case management systems.

• Performing legal and factual research using various research tools, including the Internet, Westlaw, LexisNexis, and other websites for case law, statues, articles, books, etc.

• All other duties as assigned or required.

Qualifications:

• College degree and/or a certificate in paralegal studies.

• A minimum of four to five years of real estate paralegal experience in a law firm preferred with an emphasis on more complex transactional work experience.

• Proficiency in Microsoft Office suite (Word, Outlook, PowerPoint, Excel), and the ability to learn new software programs.  

• Massachusetts Notary.

Essential Skills:

• Excellent communication skills, especially strong grammar and proofreading skills.   

• Excellent research and analytical skills, and proficient at using various research tools.  

• An extraordinary level of professionalism, flexibility and reliability to appropriately set priorities, and manage multiple responsibilities efficiently and effectively.   

• Exceptional organizational skills and strong attention to detail.  

• Ability to establish and maintain strong relationships with members of the department and within the Firm.

• Ability to maintain strict confidentiality of the Firm and client matters.

• Ability to perform well in a demanding and fast-paced environment.

• Must be adept at working both independently and collaboratively.

• Flexibility to adjust work schedule to accommodate deadlines and necessary overtime work.  

• Must be able to travel locally for business.