• New client intake: run conflict checks, open new client matters,  prepare engagement letters, create Outlook contact for all new clients.

• Manage timekeeper’s calendar. Schedule appointments, meetings, stenographers, conference room reservations.

• Save pleadings to document management system and maintain internal pleadings and discovery books (both paper and electronic).

• Calendar dates and invite paralegals/attorneys to all scheduled events on case.

• Prepare and process client bills using Aderant Expert software. Review,  edit, prepare and proofread pre-bills and invoices. Ensure client bills are sent out accurately and on time. Maintain updated contacts,  client/matter and active case lists.

• Create, edit and compile large, complex heavily formatted documents. Prepare documents from draft or dictated format.

• Oversee and coordinate filings with family and probate courts.

• Answer telephone; screen and process incoming calls.

Qualified Requirements

• 3+ years of litigation experience, preferably in fiduciary litigation or domestic relations

• Excellent attention to detail

• Must have a strong customer service orientation and proactive work ethic

• Work well in a team environment

• Strong written and verbal communication skills

• Extremely organized and efficient

• Must have the ability to manage multiple priorities in a fast-paced environment

• Excellent computer skills including Outlook and Word

• This position involves extensive client contact and interaction with family and probate courts.