About the Role
A mid-size law firm in Boston is seeking a Private Client Litigation Legal Administrative Assistant to support a group of attorneys, paralegals, and timekeepers in their fast-paced Fiduciary Litigation and Domestic Relations Practice Groups. This is a hybrid role with 3 days in the office and 2 days remote.
Duties and Requirements
New client intake: run conflict checks, open new client matters, prepare engagement letters, create Outlook contact for all new clients.
Manage timekeeper’s calendar. Schedule appointments, meetings, stenographers, conference room reservations.
Save pleadings to document management system and maintain internal pleadings and discovery books (both paper and electronic).
Calendar dates and invite paralegals/attorneys to all scheduled events on case.
Prepare and process client bills using Aderant Expert software. Review, edit, prepare and proofread pre-bills and invoices. Ensure client bills are sent out accurately and on time. Maintain updated contacts, client/matter and active case lists.
Create, edit and compile large, complex heavily formatted documents. Prepare documents from draft or dictated format.
Oversee and coordinate filings with family and probate courts.
Answer telephone; screen and process incoming calls.
3+ years of litigation experience, preferably in fiduciary litigation or domestic relations
Excellent attention to detail
Must have a strong customer service orientation and proactive work ethic
Work well in a team environment
Strong written and verbal communication skills
Extremely organized and efficient
Must have the ability to manage multiple priorities in a fast-paced environment
Excellent computer skills including Outlook and Word
This position involves extensive client contact and interaction with family and probate courts.