• Provides legal and administrative support to the IP attorneys.

• Manages attorneys’ calendars and deadlines.

• Completes time entry and performs data entry of time/billing into the accounting system.

• Processes client bills and pays relevant invoices. Prepares and files formal documents in a timely manner with the U.S. Patent and Trademark Office (USPTO).

• Assists attorneys with docket management.

• Maintains patent application electronic files.

• Reviews incoming mail, whether paper or electronic, and proactively takes necessary next steps.

• Communicates with clients by telephone or email as needed.

• Maintains accurate client contact information and reporting instructions.

• Coordinates with IP Manager, colleagues and/or departments to ensure timely completion of assignments.

• Cross-train with docketing team to ensure that the docket process will  continue during team absences, including review of Docket Box and  docketing of relevant documents.

• Reviews final deadline report  on a biweekly basis and initiates emails to attorneys/staff to obtain  confirmation that all non-extendable actions are on target to be timely  completed.

• Assume additional responsibilities as assigned.

Qualifications:

• BA/BS degree preferred, but not required.

• Prior administrative, legal and/or executive assistant experience required.

• IP experience is preferred, but not required.

• Full proficiency in Microsoft Office products, such as Microsoft Word  and Microsoft Outlook, required. 3+ years of related experience.

Additional Skills/Experience:

• Familiarity with a document management system, such as FileSite/iManage.

• Excellent grammar, spelling and proofreading skills.

• Demonstrates a high degree of organization, flexibility and reliability  in order to appropriately set priorities, manage multiple  responsibilities and work well under pressure.

• Flexible and adaptable to changing priorities.

• Strong interpersonal and communication skills.

• Enjoys working collaboratively with team members, attorneys and staff throughout the firm.

• Able to accommodate occasional overtime work.