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About the Role
Our client is looking for a full time executive assistant.
Responsibilities include but are not limited to:
Manage multiple Executives’ calendars, meetings, and schedules, resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management. Communicate agendas and respond to calendar changes as needed.
Coordinate detailed domestic and international travel arrangements for team members including air, hotel, car, etc. as business travel needs dictate.
Complete expense reports and credit card reconciliation.
Coordinate logistics of special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects, and department outings/team building.
Communicate with internal and external stakeholders with professionalism, accuracy, and speed.
Facilitate communication from team members by soliciting information from the team, providing critical updates, anticipating questions, and organizing priorities.
Demonstrated experience utilizing interpersonal and collaborative skills.
Prepare documents for Executives’ signatures and maintain and organized filing system.
Take initiative to problem solve and troubleshoot issues.
Apply a thorough knowledge of company operations and policies and procedures on a daily basis.
Hybrid schedule during pandemic
Duties and Requirements
Bachelor’s degree and/or equivalent work experience.
Experience supporting C-level Executives within the biotech/pharmaceutical industry is highly preferred.
Excellent communicator with prior experience in a high-growth, fast-paced start-up environment is required.
Highly flexible team player with the ability to prioritize and work independently with limited supervision.
Solid skills in managing office technology and confidential record keeping.
Strong organizational skills and ability to multi-task and problem-solve as conflicts arise.
Handle sensitive information with confidentiality and utmost integrity.
Desire to learn new skills and look for additional opportunities to contribute.
Exceptional technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
Comfortable collaborating with all levels of employees
Salary
$85-$100K