Executive Assistant, Pharmaceuticals

Boston, MA, USA

Job Type

Full Time

About the Role

Our client is looking for a full time executive assistant.

Responsibilities include but are not limited to:

  • Manage multiple Executives’ calendars, meetings, and schedules, resolving  scheduling conflicts as they arise and prioritizing issues to ensure effective time management. Communicate agendas and respond to calendar changes as needed.

  • Coordinate detailed domestic and international travel arrangements for team  members including air, hotel, car, etc. as business travel needs  dictate.

  • Complete expense reports and credit card reconciliation.

  • Coordinate  logistics of special events including team meetings, conferences,  seminars, workshops, off-site meetings, special projects, and department outings/team building.

  • Communicate with internal and external stakeholders with professionalism, accuracy, and speed.

  • Facilitate  communication from team members by soliciting information from the  team, providing critical updates, anticipating questions, and organizing  priorities.

  • Demonstrated experience utilizing interpersonal and collaborative skills.

  • Prepare documents for Executives’ signatures and maintain and organized filing system.

  • Take initiative to problem solve and troubleshoot issues.

  • Apply a thorough knowledge of company operations and policies and procedures on a daily basis.

  • Hybrid schedule during pandemic

Duties and Requirements

  • Bachelor’s degree and/or equivalent work experience.

  • Experience supporting C-level Executives within the biotech/pharmaceutical industry is highly preferred.

  • Excellent communicator with prior experience in a high-growth, fast-paced start-up environment is required.

  • Highly flexible team player with the ability to prioritize and work independently with limited supervision.

  • Solid skills in managing office technology and confidential record keeping.

  • Strong organizational skills and ability to multi-task and problem-solve as conflicts arise.

  • Handle sensitive information with confidentiality and utmost integrity.

  • Desire to learn new skills and look for additional opportunities to contribute.

  • Exceptional technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).

  • Comfortable collaborating with all levels of employees