• Enter all invoices into NetSuite and ensure accurate coding into the General Ledger, 3-Way match of Purchase Orders and that invoices agree with executed contracts.

• Upload invoices into Prendio Purchasing System and download 3-Way match packets to prepare for payment approval. Ensure that all payments comply with payment requirements (proof of receipt, Purchase Order, Invoice, and excluding sales tax if applicable).

• Update Accrual and Prepaid Schedules with Invoice and payment information.

• Update standing record information for Invoices not processed in Prendio.

• Prepare wires, ACHs and checks for processing. 

• Obtain wire/ACH approvals of invoices using DocuSign and following the Signature Authority.

• Submit positive pay files to bank for Check Payments. 

• Update payment support after a payment is made with check information.

• Book ACHs and Wire Payments in NetSuite.

• Prepare Wires or ACHs in Bank Website for approval, setup wire templates and wire payments in system.

• Process semi-monthly payroll through ADP Workforce, ensuring all changes are captured in Payroll accurately and in a timely manner.

• Prepare internal Payroll Change and New Hire forms for Payroll processing and auditing of payroll documents.

• Monitor vacation accruals in ADP.

• Respond to employee questions on Payroll.

• Review new hire and termination checklist paperwork for compliance and accuracy.

• Provide administrative support for HR tools and platforms (ADP Workforce Now, HealthEquity, COBRA) including updating the employee Payroll Portal in ADP.

• Organize and maintain HR employee files, maintaining accuracy in ADP.

• File Annual 1099s including TIN check verification.

• Maintain the highest level of confidentiality in all areas of responsibility.

Minimum Requirements:

• Associate's or bachelor’s degree with 3-7 years industry experience.

• Bio-tech industry and Payroll experience is a plus.

• NetSuite, Concur, Prendio, ADP and Equity edge experience preferred but not required.