About the Role
A biotech company in Brighton is seeking an Accounts Payable & Payroll Specialist to be responsible for all accounts payable and payroll transactions, ensuring accurate entry into the general ledger.
Duties and Requirements
Enter all invoices into NetSuite and ensure accurate coding into the General Ledger, 3-Way match of Purchase Orders and that invoices agree with executed contracts.
Upload invoices into Prendio Purchasing System and download 3-Way match packets to prepare for payment approval. Ensure that all payments comply with payment requirements (proof of receipt, Purchase Order, Invoice, and excluding sales tax if applicable).
Update Accrual and Prepaid Schedules with Invoice and payment information.
Update standing record information for Invoices not processed in Prendio.
Prepare wires, ACHs and checks for processing.
Obtain wire/ACH approvals of invoices using DocuSign and following the Signature Authority.
Submit positive pay files to bank for Check Payments.
Update payment support after a payment is made with check information.
Book ACHs and Wire Payments in NetSuite.
Prepare Wires or ACHs in Bank Website for approval, setup wire templates and wire payments in system.
Process semi-monthly payroll through ADP Workforce, ensuring all changes are captured in Payroll accurately and in a timely manner.
Prepare internal Payroll Change and New Hire forms for Payroll processing and auditing of payroll documents.
Monitor vacation accruals in ADP.
Respond to employee questions on Payroll.
Review new hire and termination checklist paperwork for compliance and accuracy.
Provide administrative support for HR tools and platforms (ADP Workforce Now, HealthEquity, COBRA) including updating the employee Payroll Portal in ADP.
Organize and maintain HR employee files, maintaining accuracy in ADP.
File Annual 1099s including TIN check verification.
Maintain the highest level of confidentiality in all areas of responsibility.
Associate's or bachelor’s degree with 3-7 years industry experience.
Bio-tech industry and Payroll experience is a plus.
NetSuite, Concur, Prendio, ADP and Equity edge experience preferred but not required.
$80,000.00 - $90,000.00 per year