Accounts Payable & Payroll Specialist

Brighton, Boston, MA, USA

Job Type

Full-time

About the Role

A biotech company in Brighton is seeking an Accounts Payable & Payroll Specialist to be responsible for all accounts payable and payroll transactions, ensuring accurate entry into the general ledger.

Duties and Requirements

  • Enter all invoices into NetSuite and ensure accurate coding into the General Ledger, 3-Way match of Purchase Orders and that invoices agree with executed contracts.

  • Upload invoices into Prendio Purchasing System and download 3-Way match packets to prepare for payment approval. Ensure that all payments comply with payment requirements (proof of receipt, Purchase Order, Invoice, and excluding sales tax if applicable).

  • Update Accrual and Prepaid Schedules with Invoice and payment information.

  • Update standing record information for Invoices not processed in Prendio.

  • Prepare wires, ACHs and checks for processing. 

  • Obtain wire/ACH approvals of invoices using DocuSign and following the Signature Authority.

  • Submit positive pay files to bank for Check Payments. 

  • Update payment support after a payment is made with check information.

  • Book ACHs and Wire Payments in NetSuite.

  • Prepare Wires or ACHs in Bank Website for approval, setup wire templates and wire payments in system.

  • Process semi-monthly payroll through ADP Workforce, ensuring all changes are captured in Payroll accurately and in a timely manner.

  • Prepare internal Payroll Change and New Hire forms for Payroll processing and auditing of payroll documents.

  • Monitor vacation accruals in ADP.

  • Respond to employee questions on Payroll.

  • Review new hire and termination checklist paperwork for compliance and accuracy.

  • Provide administrative support for HR tools and platforms (ADP Workforce Now, HealthEquity, COBRA) including updating the employee Payroll Portal in ADP.

  • Organize and maintain HR employee files, maintaining accuracy in ADP.

  • File Annual 1099s including TIN check verification.

  • Maintain the highest level of confidentiality in all areas of responsibility.


Minimum Requirements:


  • Associate's or bachelor’s degree with 3-7 years industry experience.

  • Bio-tech industry and Payroll experience is a plus.

  • NetSuite, Concur, Prendio, ADP and Equity edge experience preferred but not required.

Salary

$80,000.00 - $90,000.00 per year