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Conflicts Intake Assistant

New York, NY

Downtown Boston law firm has an immediate opening for a full-time Conflicts Intake Assistant in their New York office. The position will report to the Supervisor, Conflicts & Intake in the Finance Department.

 

Responsibilities:

  • Responsible for entering in potential new clients and matters, new hires, attorney surveys, marketing requests and additional parties on existing matters in Aderant, the Firm’s financial system.

  • Assist in opening and maintaining client/matter files.

  • Monitor the conflicts inbox for intake request, and track the conflicts approval, new client intake approval process, and receipt of any applicable documentation required by the Firm.

  • Actively communicate with other members of the conflicts team, and conflicts supervisor (as needed) regarding outstanding intake matters; and provide updates to billing, LEAs (Legal Executive Assistants), and attorneys as required.

  • Perform daily maintenance of the Firm’s client and matter information in Aderant.

  • Complete all client matter finalizations utilizing the Firm's databases.

  • Other related tasks as required.

 

Qualifications:

  • Bachelor's degree required.

  • 1-3 years' experience

  • Legal or research experience preferred, but not required.

  • Strong customer service and interpersonal skills

  • Excellent written and oral communication skills.

  • Attention to detail, ability to prioritize assignments and move quickly from one to another.

  • Ability to work extended hours on a short-term and limited basis to accommodate short-term activity spikes and urgent requests.

  • Ability to exercise sound judgement and discretion in handling confidential information.

  • Team player.

 

Salary : 50-55K

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